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Call for a consultant; External Evaluation of Irish Aid Funded Project

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Vietnam Civil Society Facility


Terms of Reference

External Evaluation of Irish Aid Funded Project

Project title:"Enhancing quality of life for persons with disabilities through empowerment of CSO in mobilizing resources and implementing comprehensive community based rehabilitation (CBR) programs in QuangBinh province.

 1. Introduction


The Vietnam Civil Society Facility (VCSF) was established in 2007 and is administered by the Embassy of Ireland in Hanoi. The Facility supports grant funding to short and medium term interventions which can demonstrate either a direct poverty impact or an influencing or testing value, and which are compatible with the Country Strategy Paper’s objectives. The Civil Society Facility will contribute to the following outcomes and objectives of the Country Strategy Paper 2011-2015 of Irish Aid in Vietnam:

(1) To strengthen the voice of poor communities and community-based organisations in local governance and accountability, oversight of public investment programmes and increased economic integration.Particular attention will be paid to ethnic minority populations;

(2) To promote acceptance and empowerment of people with disability by increasing their social and economic integration;

(3) To promote the development of the civil society sector in Vietnam through capacity building and networking and collective action in research and advocacy and public education.

Funded bythe VCSF, AEPD has been carrying out theproject“Enhancing quality of life for persons with disabilities through empowerment of CSO in mobilizing resources and implementing comprehensive community based rehabilitation (CBR) programs in QuangBinh province” from 2015 to 2016. This project was experienced from the two previous projects of the two periods of 2010-2011 and 2012 - 2014, whichrevealed that only when the persons with disabilities are empowered, they are capable to make significant changes of their life. In this proposed project,AEPD focuses on both social and economic empowerment to persons with disabilities in QuangBinh province. The target group of 800 persons with disabilities, as well as those of their families and local communities in the project areas will be strengthened on social and economic well-being through application of the community-based rehabilitation (CBR) that focuses on capacity building, sustainable livelihood activities, vocational training and job creation, healthcare and health services, physical health rehabilitation and etc.. A strategic intervention of this project is to empower AEPD as a CSO working in disability sector to become fully capable and a self-financed organization by enhancing their both personal and financial capacities.

Project’s objectives:

Objective 1:Comprehensive CBR related activities are promoted in the province of QuangBinh.

Objective 2:The best supporting practices for PWD are documented and shared for duplication in the province and neighbouring regions,

Objective 3:Local CSO (AEPD) capacity is improved for effectively mobilizing and implementing target programs supporting for persons with disabilities and provide services

Project’s expected results:

Result #1: A set of CBR material is developed and finalized by MOLIZA for using throughout the country; 6 training courses on different CBR topics are provided for about 180 persons with disabilities and families members; 120 persons with disabilities received seed funding to improve their economic, health and social inclusion; Set up 3 cluster health rehabilitation sections at 3 commune health clinics; 2 medical screening campaigns for early identification for significant support of early intervention; 3 pilot cases are selected for further treatment for rehabilitation; 50 successful linkages/year are made for persons with disabilities in different sectors of health, education, employment etc.; 3 training courses for capacity development of 37 DPOs. 80% of DPOs members participate in community events (Cultural, sport, social. etc.); 4 business training courses for 120 PDWs will be conducted to help them be able to set up business for income generation by themselves; 4 training courses on animal husbandry technique for 120 PWDs will also be conducted for support them in agriculture production. A Coordinating Regulation Mechanism on Implementation of the new CBR is established, which regulates to develop an annual joint action plan for implementation of CBR by relevant departments. The 2 existing vocational centres will be chosen for setting up vocational training sections for PWDs and two teachers per section will be trained on disability vocational training techniques. The two sections will be equipped with basic facilities for disability vocational training.

Result # 2: The best supporting practices for PwDs implemented by AEPD in QuangBinh over the past 5 years will be carefully assessed and documented as guidelines; 01 shared-learning workshop is organized to introduce and promote the best practices as well as to get the lessons learnt and experiences from other organizations and practitioners. One national workshop will be for the representatives from three regions (North, Central and South of Vietnam).

Result #3: AEPD will have a new comprehensive development strategy for by getting its current development strategy reviewed and revised professionally. At least 2 AEPD staffs will be professionally trained on CBR/disabilities issues to be capable to deal with and implement relevant programs; for enhancing the capacity and profile of AEPD, 5 professional training courses within two years on organization/financial management, project/program management, fund raising techniques etc. are for AEPD staffs. AEPD aims to mobilize at least 1 government grant per year to implement the program supporting for PwDs or an agreement with enterprise/benefactor for commitment of support for PwDs either in cash or in-kind; Establish social enterprise for PwDs’ products and market for consumption as well as consumption of products offered by enterprises. To make AEPD a sustainable and professional organization, basic facilities are equipped and a comprehensive exchange program is developed making it capable in conducting different events such as exchange study programs, trainings, workshops, etc.

Project’s strategies and approaches

The project focuses on empowerment to persons with disabilities in one hand and on the other hand improves capacity of the Association for Empowerment of Persons with Disabilities as the dual goal to achieve. In this social process, AEPD will strive to help the persons with disabilities to gain control over their own lives by fostering their powerthrough capacity building scheme for use in their own lives, their communities, and in their society.  Thus, a comprehensive strategy to create interventions at both the target population and the policy environment will be employed with fully exploitation of results and achievements made by the prior project. At the same time, the capacity of the implementing organisation (AEPD) is also improved by professional training courses for its staff. AEPD is a unique CSO, which implement activities supporting the PWDs in QuangBinh province. Thus, reinforcing and enhancing capacity of this CSO is strategic to better mobilize resources for more effectively supporting PWDs.  A social enterprise under the management of AEPD is identified as a long term solution that enables AEPD to become self-financed and financially capable to support PWDs on a long term. The social enterprise is also a destination to consume PWDs' products as a sustainable selling channel.

At the target population AEPD strives to equip the persons with disabilities with knowledge and skills in both social and economic sectors, and improve economic well-being by sustainable livelihood; these will help to motivate them to take steps to improve their own lives - to be empowered. The training will include two major topics: (i) business (business skill, marketing, business plan, finance management, technical husbandry, etc.); (ii) social skill (living skill, rehabilitation, group management, advocacy skills, climate changes/minimize natural calamities, etc.). Improvement of economic well-being will be accomplished by (i) Assist the persons with disabilities to start livelihood activities, provide seed-capital and help them have access to other local funding resources; (ii)Exploit and replicate successful livelihood models of the previous projects to create more vocational trainingsand employments. AEPD will also help to organize the persons with disabilities in the system of DPOs. In addition, AEPD aims at promoting the mechanism of Community Services, which is operated with a motto "Rise above and give back". Once a person rises above and can give back, he/she is considered fully recovered.

AEPD prevails on the existing system of the localities including community health clinics, vocational training centres or disability people's organizations, etc. to promote CBR, vocational training sections for PWDs, etc. The established CBR sections aim at providingrehabilitation services for PWDs through enhancing health workers with CBR knowledge and skills as well as providing CBR equipment for the establishment of the CBR section. At the same time, the 2 vocational training centres are reinforced to be able to make available more training courses for PWDs by nominating their teachers to learn special techniques and skills in teaching PWDs by understanding their psychology and needs before teaching technical stuff. To supplement a better operation of the vocational training centres, essential equipment that are disability friendly are supported to enable the centres to organize and provide free training for the PWDs.

Recognizing the importance of early identification and early intervention in preventing disabilities at early stage for fully rehabilitation, AEPD conducts 2 medical screenings to help PWDs to have free health check and at the same to raise awareness of early identification and early intervention for the whole community as well as healthcare. Those, who have serious health problems, are sent to upper level for further treatment for rehabilitation; The enforcement of the current platform for PWDs (the self-help clubs of PWDs) is also emphasized to improve capacities of these organizations through practical training courses on organization management, effective communication, fundraising, etc. in order to enable them to become independent and effective in mobilizing resources for supporting PWDs at localities.

At meso and macro levels, AEPD coordinates with the Ministry of Labour, Invalids and Social Affairs (MOLISA), the Department of Labour, Invalids and Social Affairs (DOLISA) to promote disability policies and rights. Specifically, AEPD also advocates the Provincial People's Committee, DOLIZA, the Department of Health, the Department of Education and Training to join in a joint mechanism of coordinating and implementing activities supporting PWDs to maximize the resources and avoid from overlapping among the agencies. The best practices in comprehensively supporting PWDs are documented and organized in a training guideline, which present specific steps and lessons learnt during implementation of activities supporting PWDs. 

2. Objectives of the Evaluation


Irish Aid evaluates projects to assess the relevance of the project outputs and outcomes to the goal and objectives of the project as well as to Irish Aid’s overall policy goal and objectives. An evaluation is also used to determine the long-term impact and sustainability of the project; the value of the results to the intended beneficiaries, in particular the most vulnerable groups (e.g. the chronically poor, vulnerable groups, ethnic minorities, people with disabilities etc.).

These terms of reference refer to external evaluation of Irish Aid funded projects. Allevaluation reports are addressed to both Irish Aid and AEPD but are also provided to the partner/project being evaluated.

Evaluations seek to explain to the key stakeholders the extent to which development interventions and their modalities have succeeded or failed and the reasons why. In Irish Aid, the knowledge generated from evaluations is used to inform its decision making and policy processes for the purposes of increasing the relevance, effectiveness and efficiency of its development assistance. The audience is primarily Irish Aid’s management and the partners, staff and stakeholders in the partner country who are directly concerned with the activities under review. Other audiences include the general public, other development organisations, and researchers concerned with development issues.

3. Scope


The evaluation should preferably use participatory approaches and there should be consultation with a wide range of stakeholders including beneficiaries, staff, management, government officials, etc.


The evaluation will assess the achievement of the planned outcomes and objectives, and consolidate lessons learnt and make recommendations to AEPD and relevant stakeholders.


In particular, the evaluation should address the following questions:


ü  Relevance:The evaluation should consider the extent to which the projectaddresses the needs and priorities of the target. It should also consider how the project fits in with the priorities and policies of the country and of Irish Aid.


ü  Effectiveness:The evaluation should consider if the project design was themost effective means of achieving the objectives and the extent to which the objectives have been achieved taking into account the relative importance of each objective. The evaluation should examine how the inputs (financial, technical and human) contributed or hindered the achievement of the objectives.


ü  Efficiency:The evaluation should assess whether the cost of the project canbe justified by its results, taking alternatives into account.


ü  Impact:The evaluation should determine the long-term effects of theproject, whether these are positive or negative, intended or unintended, and the relation to the overall goal of the project.


ü  Sustainability:The evaluation should determine if the project outcomes andimpacts will be sustained without continuing external financial or technical support.


ü  Replicability:The evaluation should also determine whether a successfulproject or successful aspects of the project could be replicated.


4.  Expected output


A written evaluation report (in both English and Vietnamese) should be submitted to AEPD. Report should be no more than 15 pages in length (evaluation timetable, list of interviewees, questionnaire etc. should be presented as annexes). Transcripts of key interviews should be submitted to AEPD separate to the final report.


A debriefing session will be required at AEPD to present to the senior management team the key findings of the evaluation reports and to discuss the follow up action necessary with the partners that the evaluators recommend.


5. Time Frame and Coordination


The precise time frame and reporting dates will be agreed with AEPD based on approval of methodology. AEPD’s program manager will have the primary responsibility for coordination with the evaluators. The day to day management of the evaluation mission will be of the M&E officer and the outreach workers.


The evaluators will respect the confidential nature of the exercise and will discuss it only with AEPD, Irish Aid and with the individual programme/projects management or with others only as authorised by AEPD.


6.  Qualification


         Post-graduate degree in economics, social development, or related fields;


         Extensive experience in conducting project/project evaluations, impact assessment, to provide strategic recommendations for continued support/development of programming/strategies;


         Extensive knowledge of result-based management evaluation, ODA, procedures, as well as participatory monitoring and evaluation methodologies and approaches;

         Extensive experience in working with donors;


         Demonstrated analytical, communication and report writing skills;


         Excellent interviewing, public speaking at high levels;


         Teamwork capacity to work with the target group representatives;


         Fluency in written and spoken English;


         The consultant should not have been involved in the project in any form.

         Good knowledge of disability work is preferred.


7.  Budget and payment


Consultancy rates and expenses should not exceed the UN/EU Cost Norms 2015for Vietnam. Any assumptions in the methodology related to the use of unpaid staff, volunteers should be made explicit.


The total budget for the evaluation will be agreed upon based on the detailed evaluation plan. The first 40% of the contract will be made at commencement, if requested and the remaining 60% of the contract will be made upon delivery of final report and subject to satisfactory by Irish Aid and AEPD.


8. Submission of Proposal


The proposal should provide the following information:


a)      Outline of the evaluation approach and methodology to undertaking the assignment

b)      Profile of staff proposed for the assignment


c)      Detailed quotation for the evaluation, showing days and costs by grade

The submission is requested to be made to AEPD before 30 July 2016 by either one of the followings:


-          40 Nguyen DinhChieu, Dong Hoi city, QuangBinh province.

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The Sponsors: RI A/P, APDF and JSPD; The funding partners: RI and Asia Trust
Developed by CCNE, 2009, Vietnam National Unversity, Hanoi
144 Xuân Thủy - Cầu Giấy - Hà Nội, Tel: 84.347.547.463, Fax: 84.347.547.460, Email: ctnet@vnu.edu.vn